Under requirements of The GDPR (General Data Protection Regulation) act, we
have a legal duty to protect any personal information we collect from or hold about
you. We do not pass on your details to any third party unless you explicitly give us
permission to do so.
We undertake to maintain the confidentiality of all personal data held or processed
If you have submitted your email address to us through the Abarthclub Hertfordshire website or by registering as a user of Facebook, you may in future receive email communications from us. These communications may be sent from time to time to inform you about our events, activities and services. Should you not wish to receive further communications from the Club, you can unsubscribe by clicking the 'Unsubscribe' link from within any emails we may send you.
The information we collect
We collect data from our website for a number of reasons, primarily to provide you with the most useful and relevant information and services from Abarthclub Hertfordshire. We do this through collecting and analysing both anonymous, or aggregate, data, and personal data volunteered by you online.
In some areas of our website, for example forms, emails and Club shop we collect personal data such as your name, address, telephone number and email. We may use this personally identifiable information to customise the content on the websites and to such visitors’ current and future needs and to process any requests,applications or transactions undertaken by you and for internal administration and analysis. We undertake to use this information only for the reason you have supplied it or any other reason for which you have given us permission to do so. Abarthclub Hertfordshire does not sell, rent, or disclose any information to third parties for their marketing purposes unless you give us permission to do so.
Where relevant, information is provided to explain why the data is being collected and how it will be used. In some cases we may ask you to 'opt-in' to receive future communications including emails. In other cases, when we ask you for information about yourself you may, by ticking the appropriate box provided, tell us that you do not want to receive future communications from us. Please be aware that if you do so you may miss emails from the Club.
If you enter sensitive personal information, including but not limited to your age, sex, racial or ethnic origin, political opinions, religious or spiritual beliefs or your physical or mental health or condition, you hereby consent to the use of such data. In addition to information given explicitly by you, we also collect information about your visit to our website (for example, the date and time of your visit and the pages that you view). This information is not connected to you personally, and is in aggregate form. This kind of data helps us to understand how our visitors use our site so that future website development can enhance your user experience.
Subject access request
We will provide individuals with a copy of any information relating to them within 30 calendar days of receiving such a request. However, this time period can be extended by to up to three months if the request is complex, or if the same individual has made a high number of requests. You should contact the Data Controller at Abarthclub Hertfordshire if you require this or have any queries about information we may hold about you.
Right to be forgotten
Under Article 17 of the GDPR individuals have the right to have personal data erased. This is also known as the ‘right to be forgotten’. Upon receipt of such request we will act upon the request without undue delay and at the latest within one month of receipt.
The Club has a small number of data controllers who the Club works with closely and securely to facilitate the management of membership. The policies, procedures and practices of these third-party companies are regularly reviewed to ensure compliance.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Email & Facebook is the Club's preferred channel for members' communications as it helps minimise our operating costs allowing us to maintain our membership fees at acceptable levels.
Abarthclub Hertfordshire uses a third party service provided by MailChimp to deliver its e-mail newsletters, messages and other Club-related communications in a timely and convenient format. MailChimp was selected as it provides a proven, trusted and widely-used service which also offers value for money for our members. Importantly, it also provides the security that we regard as essential when handling members, partners and other stakeholders' contact information.
You can choose to unsubscribe from receiving emails at any time. However, if you do so, you may miss some Club-related communications since these may not always be displayed on the website, sent by post or published in Porsche Post, the Club's magazine.
How do we protect your personal information?
We use Secure Sockets Layer (SSL) software to protect your online transactions. SSL encrypts the personal information you provide to us before travelling over the internet. We maintain appropriate administrative, technical and physical safeguards to protect the personal information you provide to us against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use and other unlawful forms of processing.
This document will be reviewed at any time there is a significant change to systems/procedure and, at minimum, will be reviewed annually. The policies contained within this document represent the security responsibilities of all Abarthclub Hertfordshire staff, employees and volunteers. They are to be adhered to at all times and locations whenever Abarthclub Hertfordshire activities are being performed.
If you have any queries relating to this policy, please contact Abarthclub Hertfordshire by letter at the following address:
The Compliance Officer,
Unit 3 Maxted Court,
Hertfordshire HP2 7BL